A few weeks ago I shared how I manage my Idea Overload Syndrome using my adapted Bullet Journal and if you’re curious you can read about it here. Now I’m going to share how I work on my monthly goals and what I do on a regular basis to keep me on track and focused on the bigger picture. A caveat though, I’m re-working some of my processes to find the right balance for me and some of what I’m doing I’m not keeping in a digital format as I’ve found my larger, more strategic planning seems to work a bit better in a digital format.
So here goes…
As I mentioned before I’m a big fan of Leonie Dawson and her Amazing Business & Amazing Life Academy, and absolutely love her Create Your Amazing Year Workbook. Though I’ll admit I haven’t used the full potential of it yet, but 2015 it will become a pivotal point of planning process (I’ll share more on that later).
The beginning of each month I do a few things to wrap the previous month and the set the intention for the new month ahead. Let’s start with the setting intention for the new month first.
Review my big goals – this is the 10,000 Foot level review.
It’s what I want to accomplish for the year, what I want work towards. I was using my Bullet Journal for this, but found that it got lost, as I moved to a new Moleskine. So I’ve moved that to Evernote (my ever trusty digital idea catcher & everything else I want to get out of my busy head!). This is a snapshot of what it currently looks like. I have links to my 3 key spreadsheets that I update and review on a regular basis, followed by my big goals or metrics. As you can see these are very high level and don’t have much detail, but they don’t need it as I use my planner spreadsheet (or should I say will be using my 2014 – 2015 planner spreadsheet to dive deeper into the details)
Next I have my Regular Review details – this includes my weekly review for money coming in as well as my email list growth – the two metrics I’ve decided to focus on for the balance of 2014 and I will add a few additional metrics to this in 2015.
Then I follow this up with a reminder of want to meet for my monthly metrics, followed by a link to the Monthly Monkey Making Kit (you can see a template I have here in Evernote and if you like it you can copy and paste the content to your own Evernote Account). I use this each and every month to help me focus on what I need to accomplish that month to hit my money goals.
Interesting thing for me, my husband and I are very much one when it comes to our finances and I discovered once I changed the terminology to be inclusive of both of us I found that the money flowed more easily to us.
Not on the screen though is my Monthly Goals, it’s a simple table that has my additional goals for the month, it’s a table that has the months set into the quarters for the year, I haven’t really used this much yet, but my 2015 planning this will become a key element for my overview.
This digital element is a new format for me, as I was keeping it all in my Bullet Journal but found it was getting lost, now what do I include in my bullet journal?
I have two key pages for each month
Client Inquiries & My Monthly Focus
The two pages are pretty simple.
Client Inquiries – here’s what I believe you need to open the energy and the space for new clients, so I create a page that has space open to bring in the number of new client inquiries for the month.
The next page is a simple checklist of what will be the focus for the month. This comes from my Evernote Note, as I shared above.
Then each week as I shared in my previous post, my tasks and focus for that week trickles down from this focus. Oh and if you’re curious the purple is washi tape that I use to mark each month, makes it easy to find in my Bullet Journal.
What I do to wrap the month
While I have a pretty good handle on how things are going for each month since I implemented my spreadsheet that I use to track my incoming money as well as my email list growth on a weekly basis I am able to do a quick analysis of my month pretty quickly and here’s what I do…
I use GoDaddy Bookkeeping at the moment for handling any invoices I issue as well as track all of my expenses. I have found it to be the best for being automatic with the importing of expenses from my PayPal account as well as tracking payments that clients might make using Stripe (a gateway to accept credit cards & an alternative to PayPal). One of my goals is to keep my monthly expenses under $200 per month, if I don’t have a VA on board and under $1500 per month if I do (yes, I’m willing to pay out that much for a VA!) using GoDaddy Bookkeeping makes this super easy and quick to do.
So I do a review of my expenses, then I check how I did for hitting my revenue goals and do a happy dance and say thank you to the universe when I hit them or exceed them and last month I made $350 more than I planned! A good thing.
In 2015 one of my metrics I’m going to really start to measure is the growth of my product offerings income versus my service offerings as I know to grow my business and give me the flexibility I truly desire, I need to grow my product offerings more and only work with a few select (and awesome clients!)
Did you find this helpful? If so, I’d love to hear what part you’d like to maybe incorporate into you business and how you see it help you….